Do you want to make the most out of each moment of your day?

Are you ready to implement time management skills that really work?

If you’re looking for productivity solutions, you must first schedule each day according to your time management goals and needs.

Last update on 2025-12-05 / Affiliate links / Images from Amazon Product Advertising API

Use this checklist to help you get more done in less time each day.

1. Optimizing Productivity with Time and Space
   • Determine the time of day during which you find that you are most productive.
   • For the average person, the most productive time of day is between 9:00 am and 11:00 am.
   • Be realistic in determining your ideal work environment: Where are you? What is your preferred noise level? Do you work better when you are alone or with a group?
2. Focused Task Management
   • Performing multiple tasks at once diminishes work quality and ultimately wastes time.
   • Multitasking, task switching, and context switching are all time-waste traps that are easy to fall unconsciously fall into.
   • In order to better focus on just one thing at a time, eliminate distractions and complete one task at a time before moving onto the next one.
3. Prioritizing Daily Tasks
   • Determine which tasks are of the highest importance.
   • Use your priorities to guide your use of time when the schedule is off-track.
4. Pay Attention to Your Time
   • Keep track of the way your schedule unfolds.
   • Take planned breaks and use them to practice mindfulness.
   • Mindfulness increases productivity and reduces stress.
   • Take advantage of small opportunities for mindfulness.
5. Setting Up Your Daily System
   • Follow a routine.
   • Come up with your system according to your long-term goals.
6. Set a Schedule, Stick to it
   • Avoid signing up for too much.
   • Focus on one or a select few high-priority tasks each day.
   • Leave no task untouched.
   • Divide your days according to task category.
   • Be sure to leave time for fun.

Worksheet

Optimizing Productivity with Time and Space

1. What is your most productive time of day? What are three changes you want to make to your daily routine?
2. Answer these questions to determine the characteristics of your ideal work environment.

• Do you currently get work done in an environment that fosters productivity?
• What is the level of lighting in your ideal work environment?
• What are your surroundings like? Are there people nearby?
• What sounds enable your focus and productivity to prosper?

Focused Task Management

1. How do you multitask? Do you find yourself attempting classic multitasking, task switching, or context switching?
2. List three of your largest distractions and your proposed solutions to avoiding each distraction.

(Example)

Distraction	Solution
–        _____________________	–        _____________________
–        _____________________	–        _____________________
–        _____________________	–        _____________________

“A man must be master of his hours and days, not their servant.“ – William Frederick Book

Prioritizing Daily Tasks

1. Make a list of five items that are currently on your to-do list. Next, write down the day or time when you would like to have each of these items done. Number each item according to importance.

Pay Attention to Your Time

1. What mindfulness activities do you want to start practicing during short work breaks?
2. How do you plan to implement new mindfulness habits? What habit will start with you? How will you remind yourself to be mindful?

Last update on 2025-12-05 / Affiliate links / Images from Amazon Product Advertising API

Setting Up Your Daily System

1. What is one current long-term goal you’d like to reach in the next 6 months to 1 year?

• Write your down your goal :
• What do you need to accomplish each month to achieve this goal?
• What is one thing you plan to do each day to create a system that will lead you towards this goal? (For example, if you want to run a marathon, you could plan to run for two hours per day.)

• Set a Schedule, Stick to it

1. What are two things about your current daily habits that you would like to change?
2. Saving time by cutting back on unproductive activities allows time for more hobbies.
3. What is one topic that you are interested in learning more about? How might you work that interest in your daily or weekly life?

Don’t Always be Available

Time, not money, is your most valuable asset. Invest your asset wisely. There are 168 hours every week. Your time is the raw material of productivity and creativity. You are the captain of your ship.